Determine your Status Quo

As a first step, the capacity building process with the Act Now! Approach requires thorough knowledge about the current status. The main tool uses for this purpose is a self-assessment questionnaire for municipalities:

Self-Assessment Questionnaire for Municipalities
Energy Management & Energy Strategies for Municipalities: State-of-the-Art Assessment

The questionnaire is thought to be completed by municipal administrative and operational staff in close cooperation with the energy department (energy working groups if existing) and finally approved by the municipal council.

The aim is to evaluate and understand their current situation, to identify areas of strength for building upon, and also to identify areas where improvement may be desirable or even necessary.

For further details how to use this questionnaire, see the Act Now! Manual, Chapter 3.1.

Download the empty questionnaire
(DOCX, 1.1 MB)

Download a filled-out example
(DOCX, 1.5 MB)

What are your lacking capacities?

With the results of the self-assessment questionnaire (see above) in place, you are now ready to identify the needs and capacity gaps specific to your municipality. In order to do so, the Act Now! project provides a set of Excel-based analysis tools to be used by your team:

SWOT Analysis and quantitative self-assessment tool for Local Authorities

The SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis helps you to assess the gaps between your current status and the desired future capacities.

The quantitative self-assessment tool provides an in-depth evaluation of the energy efficiency capacities in your municipality and outputs suggestions for your capacity building schemes.

Both tools are implemented within one Excel-workbook considering requirements of the ISO 500001 energy management standard.

For further details how to use the tools, see the Act Now! Manual, Chapters 3.2 and 3.3, as well as the Act Now! Guideline „Energy Efficiency Strategy for Buildings“.

Download the tool (XLSX, 1.4 MB)

Detailed methodology description (PDF, 3.5 MB)

Filled-out example (XSLX, 1.4 MB)

Download the tool in Finnish language
(XLSX, 1.4MB)

Create your own Capacity Building Scheme

Using the output of the SWOT Analysis and the capacity self-assessment tool (see above), you are now ready to set-up your own customized capacity building scheme, an action plan tailored to increase the energy efficiency capacities in your municipality.

Capacity Building Scheme Template

This is a simple template you could use to document your customized capacity building scheme.

Download the template
(XLSX, 973 kB)